Disaster Preparedness Planning
Knowing how to prepare and best respond to an emergency situation is key for proper collections care. Water damage due
to flooding and severe weather, fire, and earthquakes all pose potential risk to buildings and collections.
Below is a list of organizations that provide valuable assistance and on-line resources for disaster planning and response.
to flooding and severe weather, fire, and earthquakes all pose potential risk to buildings and collections.
Below is a list of organizations that provide valuable assistance and on-line resources for disaster planning and response.
The American Institute for Conservation: Caring For Your Treasures
http://www.conservation-us.org/index.cfm?fuseaction=Page.ViewPage&PageID=497
AIC's Caring For Your Treasures organizes its conservation brochures by object type and provides disaster assistance and disaster planning tips for a wide range of objects and materials.
AIC-CERT: American Institute for Conservation Collections Emergency Response Team
http://www.conservation-us.org. The public can also call AIC-CERT at 202.661.8068.
The American Institute for Conservation (AIC), the national association of conservation professionals, offers emergency response assistance to cultural organizations. Please help make sure that staff members of collecting institutions know to contact AIC-CERT when a disaster-flooding, hurricane, earthquake, fire-has damaged collections.
* Call AIC's 24-hour assistance number at 202.661.8068 for advice by phone.
* Call 202.661.8068 to arrange for a team to come to the site to complete damage assessments and help with salvage organization.
Conservation Center for Art and Historic Artifacts: Disaster Assistance
http://www.ccaha.org/services/disaster-assistance
CCAHA's website includes a downloadable pdf version of the "Mid-Atlantic Resource Guide for Disaster Preparedness," a valuable resource for any house museum or historic site. The site also includes on-line Technical Bulletins devoted to disaster recovery. CCAHA also maintains a list of over 100 vendors and associations for whom to call to assist with your recovery needs. Knowing who to call saves time and allows staff to respond as quickly as possible in an emergency. Click here to see the list.
CoOL: Disaster Preparedness and Response
http://palimpsest.stanford.edu/bytopic/disasters/
CoOL offers an extensive list of resources on preparedness and recovery strategies from organizations across the country, disaster plans, case studies, documents, tips and bibliographical references.
Council of State Archives' Emergency Preparedness Initiative: Pocket Response Plan (PReP)
http://www.statearchivists.org/prepare/framework/prep.htm
PRePis a template created by the Council of State Archives to help organizations prepare for potential disaster situations. Follow the website's Guide for
Implementing the Framework for Emergency Response to get started creating an emergency plan for your institution.
Disaster Supply List
Click here for a list of disaster preparedness supplies
dPlan: The Online Disaster Planning Tool
www.dplan.org
dPlan is an on-line template prepared by the Northeast Document Conservation Center and the Massachusetts Board of Library Commissioners to help organizations create an effective disaster prevention and response plan.
Emergency Response Wheel (now an app!)
Emergency Response and Salvage Wheel
Long known as the authoritative resource for salvaging artifacts after a disaster, the Wheel has been used by museums, libraries, and archives around the world. This new app makes the Wheel's invaluable guidance accessible to anyone who is in need of practical advice for saving collections in the first 48 hours after disaster strikes. To download the app, please go here: https://itunes.apple.com/us/app/ers-emergency-response-salvage/id513081280?mt=8
To purchase a physical copy of the wheel: http://www.loc.gov/preservation/care/dry.html
The Heritage Emergency National Task Force
http://www.heritagepreservation.org/PROGRAMS/TASKFER.HTM
The Heritage Emergency National Task Force website includes tips, instructions and links for disaster planning and response resources.
Image Permanence Institute: A Consumer Guide for the Recovery of Water-Damaged Traditional and Digital Prints
http://www.imagepermanenceinstitute.org/shtml_sub/waterdamage.pdf
The Image Permanence Institute's A Consumer Guide for the Recovery of Water-Damaged Traditional and Digital Prints is an excellent resource for anyone needing assistance in print preservation.
Library of Congress: Emergency Drying Procedures for Water Damaged Collections
http://www.loc.gov/preservation/care/dry.html
The Library of Congress provides preservation procedures for collections exposed to water-damage.
LYRASIS: Disaster Assistance
http://www.lyrasis.org/Preservation/Disaster%20Resources/Disaster%20Assistance.aspx
The LYRASIS website includes an emergency response checklist, disaster recovery resources and disaster planning and prevention information.
The Minnesota Historical Society: Emergency Response
http://www.mnhs.org/preserve/conservation/emergency.html
The Minnesota Historical Society website includes links to pdf documents regarding emergency salvage procedures for a variety of object types and materials. The website also includes a disaster salvage tip sheet, a re-entry check list, an emergency call list form, an initial situation report, and an emergency preparedness plan.
NY State Library and NY State Archives
The State Library and State Archives are responsible for gathering information about the extent of storm damage in New York State to your building and/or collections as well as recovery costs. Contact Barbara Lilley ([email protected],gov) or Maria Holden ([email protected]) to report the impact of a storm on your organization.
Help for Libraries in New York State
State Library staff are available to provide advice on recovering collections. Contact the State Library at (518) 486-4864. For additional resources, go to http://www.nysl.nysed.gov/libdev/cp/index.html
Help for State Agencies in New York State
Archives staff are available to provide advice on recovering damaged records. When agency records are believed to constitute a hazard to human safety or health, or to property, the agency records management officer may request authorization from the State Archives to destroy or dispose of such records immediately. Contact the Archives at (518) 474-6926 or (518) 473-4254. For a complete listing of State Archives disaster services and resources, go to: http://www.archives.nysed.gov/a/records/mr_disaster.shtml
Help for Local Governments in New York State
The State Archives Regional Advisory Officers are available by phone/email to provide advice on recovering archives and records, and to assist you in applying for a recovery grant. Local governments may be eligible for up to $20,000 in disaster recovery funding for damaged records. Contact your Regional Advisory Officer (http://www.archives.nysed.gov/a/directories/dir_staff.shtml#Advisory ) or call the Archives at (518) 474-6926 or (518) 473-4254. For a complete listing of State Archives disaster services and resources, go to: http://www.archives.nysed.gov/a/records/mr_disaster.shtml
Help for Cultural Institutions (museums, historical societies, non-government archives) in New York State
State Archives and State Library staff are available to provide advice on recovering collections. Contact the State Library at (518) 486-4864 or the State
Archives at (518) 474-6926 or (518) 473-4254.
The State Office of Emergency Management also provides assistance, including advisories and access to resources and recovery services. Go to: http://www.dhses.ny.gov/
The Northeast Document Conservation Center: Disaster Assistance Resources
http://www.nedcc.org/disaster/disaster.php
NEDCC offers disaster assistance, resources and tools for institutions with damaged paper-based collections.
National Park Service: Primer on Preparedness, Management and Response
http://www.nps.gov/history/museum/publications/primer/primintro.html
NPS's website provides guidance for planning and salvaging damaged paper objects.
National Park Service: Conserve-O-Grams
http://www.nps.gov/history/museum/publications/conserveogram/cons_toc.html
The National Park Service's Conserve-O-Grams are downloadable leaflets that touch upon various aspects of collection care.
The National Trust for Historic Preservation: Gulf Coast Recovery
http://www.preservationnation.org/issues/gulf-coast-recovery/
The National Trust provides an on-line forum for issues regarding post-Katrina hurricane recovery in the Gulf Coast. The website includes resources for homeowners, current events and news, recovery success stories, anda blog devoted to New Orleans.
The National Trust for Historic Preservation: Disaster Preparedness Publications
http://www.preservationnation.org/preservationbooks/
The National Trust also publishes books regarding disaster preparedness, which can be purchased through their website. Topics include earthquake-hazard reduction, fire safety, and flood damage.
http://www.conservation-us.org/index.cfm?fuseaction=Page.ViewPage&PageID=497
AIC's Caring For Your Treasures organizes its conservation brochures by object type and provides disaster assistance and disaster planning tips for a wide range of objects and materials.
AIC-CERT: American Institute for Conservation Collections Emergency Response Team
http://www.conservation-us.org. The public can also call AIC-CERT at 202.661.8068.
The American Institute for Conservation (AIC), the national association of conservation professionals, offers emergency response assistance to cultural organizations. Please help make sure that staff members of collecting institutions know to contact AIC-CERT when a disaster-flooding, hurricane, earthquake, fire-has damaged collections.
* Call AIC's 24-hour assistance number at 202.661.8068 for advice by phone.
* Call 202.661.8068 to arrange for a team to come to the site to complete damage assessments and help with salvage organization.
Conservation Center for Art and Historic Artifacts: Disaster Assistance
http://www.ccaha.org/services/disaster-assistance
CCAHA's website includes a downloadable pdf version of the "Mid-Atlantic Resource Guide for Disaster Preparedness," a valuable resource for any house museum or historic site. The site also includes on-line Technical Bulletins devoted to disaster recovery. CCAHA also maintains a list of over 100 vendors and associations for whom to call to assist with your recovery needs. Knowing who to call saves time and allows staff to respond as quickly as possible in an emergency. Click here to see the list.
CoOL: Disaster Preparedness and Response
http://palimpsest.stanford.edu/bytopic/disasters/
CoOL offers an extensive list of resources on preparedness and recovery strategies from organizations across the country, disaster plans, case studies, documents, tips and bibliographical references.
Council of State Archives' Emergency Preparedness Initiative: Pocket Response Plan (PReP)
http://www.statearchivists.org/prepare/framework/prep.htm
PRePis a template created by the Council of State Archives to help organizations prepare for potential disaster situations. Follow the website's Guide for
Implementing the Framework for Emergency Response to get started creating an emergency plan for your institution.
Disaster Supply List
Click here for a list of disaster preparedness supplies
dPlan: The Online Disaster Planning Tool
www.dplan.org
dPlan is an on-line template prepared by the Northeast Document Conservation Center and the Massachusetts Board of Library Commissioners to help organizations create an effective disaster prevention and response plan.
Emergency Response Wheel (now an app!)
Emergency Response and Salvage Wheel
Long known as the authoritative resource for salvaging artifacts after a disaster, the Wheel has been used by museums, libraries, and archives around the world. This new app makes the Wheel's invaluable guidance accessible to anyone who is in need of practical advice for saving collections in the first 48 hours after disaster strikes. To download the app, please go here: https://itunes.apple.com/us/app/ers-emergency-response-salvage/id513081280?mt=8
To purchase a physical copy of the wheel: http://www.loc.gov/preservation/care/dry.html
The Heritage Emergency National Task Force
http://www.heritagepreservation.org/PROGRAMS/TASKFER.HTM
The Heritage Emergency National Task Force website includes tips, instructions and links for disaster planning and response resources.
Image Permanence Institute: A Consumer Guide for the Recovery of Water-Damaged Traditional and Digital Prints
http://www.imagepermanenceinstitute.org/shtml_sub/waterdamage.pdf
The Image Permanence Institute's A Consumer Guide for the Recovery of Water-Damaged Traditional and Digital Prints is an excellent resource for anyone needing assistance in print preservation.
Library of Congress: Emergency Drying Procedures for Water Damaged Collections
http://www.loc.gov/preservation/care/dry.html
The Library of Congress provides preservation procedures for collections exposed to water-damage.
LYRASIS: Disaster Assistance
http://www.lyrasis.org/Preservation/Disaster%20Resources/Disaster%20Assistance.aspx
The LYRASIS website includes an emergency response checklist, disaster recovery resources and disaster planning and prevention information.
The Minnesota Historical Society: Emergency Response
http://www.mnhs.org/preserve/conservation/emergency.html
The Minnesota Historical Society website includes links to pdf documents regarding emergency salvage procedures for a variety of object types and materials. The website also includes a disaster salvage tip sheet, a re-entry check list, an emergency call list form, an initial situation report, and an emergency preparedness plan.
NY State Library and NY State Archives
The State Library and State Archives are responsible for gathering information about the extent of storm damage in New York State to your building and/or collections as well as recovery costs. Contact Barbara Lilley ([email protected],gov) or Maria Holden ([email protected]) to report the impact of a storm on your organization.
Help for Libraries in New York State
State Library staff are available to provide advice on recovering collections. Contact the State Library at (518) 486-4864. For additional resources, go to http://www.nysl.nysed.gov/libdev/cp/index.html
Help for State Agencies in New York State
Archives staff are available to provide advice on recovering damaged records. When agency records are believed to constitute a hazard to human safety or health, or to property, the agency records management officer may request authorization from the State Archives to destroy or dispose of such records immediately. Contact the Archives at (518) 474-6926 or (518) 473-4254. For a complete listing of State Archives disaster services and resources, go to: http://www.archives.nysed.gov/a/records/mr_disaster.shtml
Help for Local Governments in New York State
The State Archives Regional Advisory Officers are available by phone/email to provide advice on recovering archives and records, and to assist you in applying for a recovery grant. Local governments may be eligible for up to $20,000 in disaster recovery funding for damaged records. Contact your Regional Advisory Officer (http://www.archives.nysed.gov/a/directories/dir_staff.shtml#Advisory ) or call the Archives at (518) 474-6926 or (518) 473-4254. For a complete listing of State Archives disaster services and resources, go to: http://www.archives.nysed.gov/a/records/mr_disaster.shtml
Help for Cultural Institutions (museums, historical societies, non-government archives) in New York State
State Archives and State Library staff are available to provide advice on recovering collections. Contact the State Library at (518) 486-4864 or the State
Archives at (518) 474-6926 or (518) 473-4254.
The State Office of Emergency Management also provides assistance, including advisories and access to resources and recovery services. Go to: http://www.dhses.ny.gov/
The Northeast Document Conservation Center: Disaster Assistance Resources
http://www.nedcc.org/disaster/disaster.php
NEDCC offers disaster assistance, resources and tools for institutions with damaged paper-based collections.
National Park Service: Primer on Preparedness, Management and Response
http://www.nps.gov/history/museum/publications/primer/primintro.html
NPS's website provides guidance for planning and salvaging damaged paper objects.
National Park Service: Conserve-O-Grams
http://www.nps.gov/history/museum/publications/conserveogram/cons_toc.html
The National Park Service's Conserve-O-Grams are downloadable leaflets that touch upon various aspects of collection care.
The National Trust for Historic Preservation: Gulf Coast Recovery
http://www.preservationnation.org/issues/gulf-coast-recovery/
The National Trust provides an on-line forum for issues regarding post-Katrina hurricane recovery in the Gulf Coast. The website includes resources for homeowners, current events and news, recovery success stories, anda blog devoted to New Orleans.
The National Trust for Historic Preservation: Disaster Preparedness Publications
http://www.preservationnation.org/preservationbooks/
The National Trust also publishes books regarding disaster preparedness, which can be purchased through their website. Topics include earthquake-hazard reduction, fire safety, and flood damage.
